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My Workflows Shared Workflows Audit
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Overview

My Workflows is the Library view that lists the workflows a Weave Designer has created. From each row, a set of row actions operates on a single workflow: share, edit, schedule, run, view run history, delete, and recover.

The Workflow area of the Library has three tabs: My Workflows, which lists workflows the current user created; Shared Workflows, which lists workflows shared with the user; and Audit, which records activity.

Note: A Workflow in the UI corresponds to a Weave pipeline in product documentation. This reference uses “Workflow.”

When to use it

  • Locating and opening a previously created workflow.
  • Sharing a workflow with another user under a chosen role.
  • Scheduling, running, or deleting a workflow.
  • Reviewing a workflow’s run history or recovering a saved version.

Tabs

TabDescription
My WorkflowsLists workflows created by the current user, with row actions.
Shared WorkflowsLists workflows shared with the current user.
AuditRecords workflow activity.

My Workflows list columns

ColumnDescription
IdIdentifier for the workflow.
NameThe workflow’s name.
Project NameThe project the workflow belongs to.
Created DateWhen the workflow was created.
Updated DateWhen the workflow was last updated.
ActionsRow controls: Share, Edit, Schedule, Workflow Run History, Run, Delete, and Recover.

Row actions

ActionDescription
ShareShares the workflow with a selected user under a selected role; an organization (client) can also be selected.
EditOpens the workflow to make changes to it.
ScheduleOpens the Schedule popup to run the workflow on a set schedule, with a title, schedule options, a category of display, and an optional description.
Workflow Run HistoryLists the workflow’s runs.
RunRuns the workflow; a confirmation popup appears.
DeleteDeletes the workflow after a warning confirmation.
RecoverRestores a saved version of the workflow, overriding the current one.

Share dialog fields

FieldDescription
Select ClientThe organization.
Select UserThe user the workflow is shared with. Required.
Select RoleThe role granted to the user for the shared workflow. Required.
ShareConfirms the share.

Workflow Run History fields

FieldDescription
NameThe workflow’s name.
Process IdIdentifier for the run.
Start TimeWhen the run started.
End TimeWhen the run ended.
StatusThe run’s outcome.

Key behaviors

Sharing is role-scoped. A workflow is shared with a specific user under a specific role; both are required. The shared workflow appears in the recipient’s Shared Workflows tab rather than their My Workflows.

Scheduling runs, it does not deliver. The Schedule action sets a workflow to run on a schedule.

Recover overrides the current workflow. Recovering a saved entry replaces the existing workflow with the selected log; recovery entries are tracked by save date and time.